Attendance Management keeps a record of our employee hours. It is the system that documents the time the employees work and the time they leave the workplace. The attendance system can also be established by taking an employee’s hours on paper, using excel spreadsheets, punching time cards, or using our company’s online attendance software.
Advantages of the attendance system:
#1 Reliable accuracy: One of the primary reasons for switching to an automated attendance system is that we are looking for a professional and infallible system of managing attendance of employees. This system has minimal or no manual intervention, thus making the entire system absolutely safe and free form any data loss or attack.
#2 Increased productivity: On collecting and recording the attendance information of employees manually, it can be proved to be a very tedious job for calculating the salaries of the employees. This manual process is prone to errors, which can lead to payroll errors of our employees. With the help of an automated attendance system, all these errors can be eliminated and save time and effort. This saved time can be utilized by concentrating on our business, which can lead to a rise in productivity.
#3 Cost Reduction: As mentioned, maintaining the time record of the employee can be a difficult job of calculating the salaries. This can be removed by the automatic attendance system; this software reduces delay, which can save a lot of money that would have been lost through errors caused by calculating payroll and frauds.
#4 Legal compliance: Manual logging of time and attendance usually results in many errors that can significantly cost our business a lot. Having a record of inaccurate data can be illegal and can lead to fines. Installation of an attendance tracking system will ensure the accuracy of employees’ records and comply with labour laws.
#5 Smooth workflow management: With a good attendance system you can have a complete record of all the data of your employees and will also help you keep a track on the salaries of the employee, their overtime etc. In this system, notifications and alerts are triggered to the manager to approve early departure, overtime, etc., without any need of meeting in person. It can manage all schedules, allocates work, and easily keeps track of shifts. It also holds a record of workloads, resources, and budgets.
#6 Flexibility: Nowadays, we have many employees working from office or home or many remote locations. This automated system allows the organization to keep a track record of employee time by using various clocking systems. You can integrate this system with smart decides like desktop readers, mobile phones etc.
#7 Configuration: Some systems can be integrated with any third-party hardware such as biometric, swipe, etc., and also captures GPS- based attendance with mobile applications. Organizations can have individual configurations for each attendance shift, make rules for in and out, and optional holidays. A company can also create a customized attendance policy as per the organization’s needs with time and attendance tracking, leading to successful payrolls of the employees.
#8 Real-time tracking: The attendance system enables real-time tracking and supplies inputs for processing salaries for the employees. This helps to manage payment schedules for employees and makes information available in real-time.
#9 Security: One of the key benefits of an attendance management system is that all the data will be safe and secure. It would also help prevent thefts, punching, and also reduces administrative costs.
Therefore, there are many benefits of the automatic attendance system. This automated system makes the work easier and more seamless for the organization. This will prevent manual errors that can lead to financial losses for the organization.
Tags: Attendance System, Access Control Systems, Aussie time clocks, time clock system